What should a written estimate include?

Detailed work description

The estimate must specify exactly what will be done. Not "kitchen remodel" but "remove existing cabinets, install new base and wall cabinets, countertops, and backsplash." This prevents misunderstandings about scope.

Material specifications

List materials by brand, model, or grade where applicable. Paint color and finish, cabinet wood type, flooring material—all matter. Vague descriptions like "quality materials" allow the provider to substitute cheaper alternatives.

Labor costs and timeline

Show labor as a line item separate from materials. Include estimated start and completion dates and who's responsible if delays occur. Timeline influences final cost if the project runs long.

Total price with payment schedule

State the complete price and how payment is divided. Example: 30% deposit upon signing, 40% upon framing, 30% upon completion. Clarify what triggers payment intervals.

What's excluded

List what's not included: permits, inspections, disposal, travel time. This prevents "I thought that was covered" disputes.

Warranty or guarantees

Specify any guarantees on labor and materials. How long is work covered? Who handles defects?

Terms and conditions

Note cancellation policies, payment methods, and dispute resolution. Legitimate providers include these details without hesitation.